Shift scheduling for small teams

Plan the week in ten minutes.

Rotaline builds the rota, finds cover for open shifts and sends approved hours to payroll. Made for cafés, clinics, shops and studios with 5 to 80 people.

Start a free trial See pricing

01 · Plan

Drag shifts onto a week board.

A template fills a normal week in one click. Move a shift to another day and the board checks rest hours, maximum hours and availability as you place it, not after.

  • Templates for a normal week, a holiday week and a stocktake week
  • Problems show on the shift itself while you move it
  • Publish, and everyone gets their shifts on their phone

02 · Fill

Open shifts find their own cover.

Mark a shift open and the people who are available and qualified for it get a message. The first to accept takes it, and the rota updates for everyone.

  • Only people with the right skills and hours are asked
  • Managers can approve each swap, or let it happen
  • Nothing goes out by group chat

03 · Pay

Hours go to payroll without a spreadsheet.

Clock-ins, breaks and approved changes add up to a timesheet per person. Export to your payroll provider or download a CSV at the end of each period.

Start a free trial Everything else it does

Teams that run their week on Rotaline

  • Harbor Dental
  • Mill Street Bakery
  • Oakfield Pharmacy
  • Studio Nine
  • Larkin Hardware
  • Verano Cafés
  • Northgate Vets

Everything else it does

The rest of the week, handled.

The board is the centre of Rotaline. These parts hang off it, and each one is included in every plan unless the pricing says otherwise.

  • Time clock

    People clock in on their phone or on a tablet at the door. Late and missed clock-ins show on the board.

  • Availability

    Each person sets the days and hours they can work. The board will not place them outside those hours.

  • Labour cost

    The planned cost of the week shows at the top of the board as you build it, against the takings you expect.

  • Messages

    One place for shift notes, swap requests and announcements, kept with the shift they belong to.

  • Leave

    Holiday requests go to the manager, and approved leave blocks the days on the board automatically.

  • Payroll export

    A file per pay period in the format your payroll provider expects, or a plain CSV.

Pricing

Priced per person, per month.

Every plan starts with a 30-day free trial and no card. Add or remove people at any time; you pay for the people on the rota that month.

Yearly billing costs less per person.

  • Starter

    For one site with up to 15 people

    $3per person per month

    • The week board and templates
    • Open shifts and swaps
    • Time clock on phones
    • CSV export
    Start a free trial

  • Team

    For one or two sites, up to 80 people

    $5per person per month

    • Everything in Starter
    • Availability and leave
    • Labour cost on the board
    • Payroll provider export
    • Manager approvals
    Start a free trial

  • Business

    For several sites and more than 80 people

    $8per person per month

    • Everything in Team
    • Sites and regions
    • Roles and permissions
    • Priority support by phone
    • Invoice billing
    Talk to us

Questions

Before you start.

Do my staff need the app?

No. Everyone gets their shifts by text message or email as well. The app adds clocking in, swap requests and availability, and it is free for every person on the rota.

Can I bring in the rota I already have?

Yes. Upload a spreadsheet with names, days and times and Rotaline builds the first week from it. From then on, that week is your template.

Which payroll providers does it export to?

The Team and Business plans export files for the common payroll services in the United Kingdom, Ireland, Canada, Australia and the United States. If yours is missing, the CSV export has every column a payroll clerk needs.

What happens when the trial ends?

You choose a plan and add a card, or the account goes read-only. Nothing is deleted for 90 days, so you can come back to the same rota.

Where is my data kept?

In the region you pick when you sign up. You can export everything as CSV at any time, and you can close the account yourself from the settings page.

Free for 30 days

Build next week's rota today.

Start a free trial Book a 20-minute demo